7 Ways Call Centers Use AI to Unlock Time for Their Agents and Customers

AI for Call Centers: How to Use AI Solutions in 2024

How To Use AI For Call Centers

By efficiently addressing the customer’s concern, the chatbot eliminates the need for the customer to wait on hold or be transferred to a human agent, saving time for both the customer and the call center. Implementing AI in call centers means that agents and management must learn and adapt to new technologies. The agents may need to undergo training on how to use the new tools and systems, and management may need to restructure workflows and procedures.

  • There are two forms of RPA, attended and unattended, and both have value for a contact center.
  • Digital transformation for business process outsourcing (BPO) companies and call centers is becoming more vital as customer demands change.
  • When you put Conversation Analytics and Agent ID together, you can make your contact center run even smoother.
  • At the same time, many consumers are willing to use self-service options or chat with chatbots, especially if it helps them skip lengthy wait times.
  • Vendors and organizations alike are interested in ways to improve and better personalize chatbot interactions, as well as create an experience that feels more like a human connection.

You can use Topic Analysis to organize calls by topics such as products, curse words, and more. It is a great tool to organize your call transcripts and make it easier to review specific calls depending on your needs. Cloud became popular in the late 2000s, leading CX vendors to develop contact center as a service (CCaaS) offerings. CCaaS has been a popular term in the enterprise market since its inception, but only 30% of organizations currently use CCaaS, McGee-Smith said. AI took center stage at this year’s Enterprise Connect conference, as technologies like ChatGPT have taken the technology world by storm.

Conversational AI and Chatbots

Keep reading to learn about the exciting ways in which AI has impacted customer service and contact centers. Central Pacific Bank (CPB) experimented with AI to combat their outdated system that couldn’t meet their customers’ unique banking needs. The old system didn’t offer customer satisfaction metrics, could not keep up with high call volume, and lacked an integrated IT platform, requiring agents to go through several channels to resolve issues. Discover more about AI-based call centers, their features, and their ability to improve lead generation within your business.

How To Use AI For Call Centers

A solution created by Humana and IBM’s Data and AI Expert Labs helped the life insurance company route 60% of their over 1 million calls every month to AI with well-defined answers. The global business process outsourcing (BPO) market reached almost $246 billion in 2021, with a compound annual growth rate of 9.1% from 2022 to 2030. The BPO industry will continue to evolve, with different emerging BPO trends taking front and center over time. Manually analyzing the large amounts of data collected in a call center daily is expensive and impractical. It also quickly filters through copious amounts of data to get the required outputs. Highly accurate AMD tools are trained using ML to improve their ability to judge whether the voice on the other end is a human or a voicemail message, which leads to improved productivity levels.

What are the Benefits of AI in Call Centers?

With this capability, call centers can cater to customers from different linguistic backgrounds without the need for language-specific agents. The multilingual customer support provided by Generative AI chatbots enhances accessibility and inclusivity, allowing customers to interact comfortably in their preferred language. By overcoming language barriers, call centers can improve customer satisfaction, ensure effective communication, and provide a seamless experience to customers worldwide. Generative AI chatbots in call centers excel at providing efficient troubleshooting and technical support to customers. They have the ability to guide customers through basic troubleshooting steps for common technical issues. By offering step-by-step instructions or interactive tutorials, chatbots empower customers to resolve problems independently, without requiring assistance from a live agent.

Plus, speech analytics software analyzes your transcripts to discover common themes between calls, identify keywords and monitor agent performance. Your business can quickly access useful data to develop informed strategies and track progress in an easy-to-use digital interface. AI provides agents with tools to extend quick and accurate customer query resolution, curate personalized experiences, and enhance efficiency. Even when it directs calls to human agents, it acquaints them with customer-specific data such as query nature, ideal answers, and past interactions. Hence, your agents never have to dig for individual customer information and can make informed decisions to serve customers with minimal effort. This artificial intelligence in call centers detects, recognizes, and validates callers’ voice patterns.

Help your callers complete simple tasks like placing an order, checking a balance, or paying a bill on their own, so your human agents are free to respond to more complex calls. Customers strongly dislike long wait times or slow responses and might even churn if subjected to the same. It helps you deliver instant customer support 24/7 via automated chatbots, smart call routing, and call queueing. Some of the top contact center AI features are call center transcription, natural language processing, predictive analysis, sentiment analysis, and call analytics. Advancements in AI technology have transformed many businesses, including call centers.

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AI tools can’t replicate human sentiment and the personal touch will always remain a key differentiator in customer service. This powerful tool enables supervisors to evaluate 100% of contact center calls for compliance, customer satisfaction, agent training and legal protection. The ability to derive actionable insights from every customer/agent interaction helps supervisors proactively identify trending issues and evaluate processes and agent performance.

The Secret AI-gent: How automation can solve your contact center problems

While it is not AI-powered itself, many leading AI platforms for call centers, including Invoca, offer intelligent routing as a companion feature that complements AI capabilities. Check out Dialpad’s State of AI in Customer Service Report for the latest insights about AI’s impact on businesses and contact centers, based on a survey of over 1,000 CX professionals. Your work doesn’t end with adopting a great AI for contact center; rather, it extends to checking how successful it is and the value it brings. For that, you must define some metrics like change in agent efficiency, customer feedback, and shift in overall productivity. So, choose your metrics, gauge areas of inefficiencies, and modify your strategy based on the result. The main users of your AI are your agents and supervisors, who need training to leverage the implemented AI well.

Our contact center AI platform transforms contact centers from siloed, single-channel outposts to opportunities for transformative customer experiences across multiple channels. AI-driven customer service, predictive analytics, automatic employee coaching and more features are all built in to offer your brand unrivaled power over your customer service. This helps reduce call times and provides a personalized, positive customer experience.

In a customer service capacity, AI can alleviate call volume, streamline workflows, speed up customer interactions and facilitate more effective service. We all want our customer service experiences to be more efficient, and AI can help make it so without losing our primal need for compassion at high-stakes moments. We recognize the reassurance in a firm handshake, a steady gaze and the cadence of a confident voice.

How To Use AI For Call Centers

These virtual assistants with AI capabilities can respond to basic queries and frequently asked questions, freeing up human agents to concentrate on more complicated or valuable conversations. By examining user interactions and comments, the software continuously learns and develops its self-service skills. Gartner analysts have predicted that the call center industry will likely save  as much as $80 billion by 2026 if they switch from human employees to AI chatbots. Consequently, more and more customer service companies are investing in conversational AI solutions to access these potential savings.

With an NLP-based Conversational IVR solution, consumers could simply state their reason for calling and be directed to the appropriate self-service or agent channel. Integration and interoperability will be key, according to Stephanie Corby, practice director and senior analyst at Enterprise Strategy Group, TechTarget’s research, advisory and consulting arm. Organizations want AI to help connect various business apps — like unified communications as a service and CRM systems — with their contact center platforms and help share the data between apps and teams. Vendors such as Salesforce, Nice and Genesys already have plans for the future of their contact center technology — embracing AI and improving the usage of customer data.

How To Use AI For Call Centers

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How To Use AI For Call Centers